Personal Assistant Operations

Do you want to be part of a fast-growing company? Do you share our deep belief that plant based nutrition is the future? Do you potentially see this vacancy as an opportunity to develop your career within a global leading organization?

As a Personal Assistant for Operations, it is your duty and mission to be the extension of our Leadership team in Supply Chain, clearing the path to help them focus on the critical pieces and to drive Upfield supply chain forward.

What can you expect?

You will be the backbone to our leadership team in supply chain. This role is a great opportunity for you to learn and evolve. You will receive mentorship, guidance and support and you will be expected to aid in the company's top priorities.

Task and Time Management- You will assist Supply Chain’s leadership team with daily administrative duties. Record all tasks assigned and committed to in meetings and emails, prioritize tasks to meet deadlines, consistently stay up to date and communicate priorities and urgency effectively. Provide secretarial services in board meetings, coordinate the agenda, prepare materials and follow up on assigned action items. Maintain physical and electronic files, arrange logistics for visitors, organize conferences, manage expense reports.

Calendar Management – You will manage Supply Chain’s leadership team time with confidence and sound judgement, maintain and update schedule amid rapid changes and competing priorities and ensure all meetings / travel plans are set up for success.

Communication – You will serve as the primary point of contact between executives and internal/external clients, including global Upfield teams. Act as a liaison, both internally and externally, always maintaining a sense of professionalism and collaboration and ensuring tasks are completed seamlessly.

Prepare, organize, track and route high priority documents, reports and presentations – You will review all materials for Supply Chains leadership teams’ approval (e.g. contracts, agreements, purchase and payment orders) to ensure completeness, use of accurate forms, proper formatting and compliance with all policies, processes and representation authorizations.

Special projects – You will make things move quickly and pop up regularly at Upfield. Oversee special projects and perform tasks as assigned.

What is your background?

You have a bachelor’s degree in Business Administration / Economics / Law / Sciences (preferred); a post-graduate qualification will be considered an asset.

You have at least 2-3 years of experience in similar position(s) in a fast-paced business environment.

You are highly proficient in Microsoft Suite (i.e. advanced features of MS Word, Excel, PowerPoint).

You have outstanding written and verbal communication skills.

You are fluent in English.

You possess good attention to detail and the ability to multitask, with agile experience.

If you think this position is for you! Hit the apply button. I appreciate your CV may not be up to date, so you can just send over your LinkedIn profile. 

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