Procurement Operations Administrative Assistant

Procurement Operations Administrative Assistant 

Location: Katowice - Poland 


Job Purpose:

You will support the Global Procurement team in seamless execution of operational activities, contribution toward increasing efficiency in the upstream Supply Chain and being a driver of focus and growth in a fast paced organization. The scope of work will be focused on Raw Materials and ingredients buying.


Main Responsibilities include:

  • Contract Management & Mater Data management– Engaging with Internal & External Stakeholders.
  • Coordination with Supply Planning Teams to adjust contracts per business needs.
  • Proactively check with data crunching if existing SKUs on the contract can be removed and whenever new needs to be added based on input from Procurement Innovations / Artwork teams.
  • Ensuring changes and agreements with Suppliers to keep Vendor Masterdata and contracts up to date. Execute these changes in our SAP Ariba system and a SNOW request to get the data updated in SAP by the VMD team.
  • Investigation on Invoice mismatches to resolve and root cause the problem, generate action plans to ensure similar problems do not return.
  • Approve small price deviation on invoice vs PO.
  • Contact / Forward for missing Goods Receipt.
  • Contact suppliers for issue and potential adjusting the contract after agreement with buyers.


So what does it take to be successful in this role?

  • You are diligent and detail focused, as you have various internal and external stakeholders you need to have strong communication and critical thinking. Naturally you know you way around excel!
  • Also you speak English fluently.
  • Strong attention to details and the ability to work independently as well as in team environment - these are your strengths!
  • SAP, Ariba - will be an asset.
  • An added bonus is if you have experience in Supply chain.


You’ll have to enjoy working in a fast-paced environment and it will take hard work and determination; we will give you the ownership you need to make an impact. 

You’ll have to deliver on the commitments you make. And we’ll give you the freedom and flexibility to do your job and build your own career. 

At Upfield we want you to bring your ideas, your motivation and desire to succeed! This part of the role is up to you to complete.


About Upfield!

We are the largest plant-based company in the world, and we believe in doing what’s right for our people, our customers and the planet.

At Upfield our purpose is clear: we make people healthier and happier with nutritious and delicious, natural, plant-based products that are good for you, our planet; and with packaging that’s free from plastic.  We’ve got iconic brands like Rama, Country Crock, Blue Band and Flora that people all over the world know and love. We’ve been a trusted category leader since 1871 and yet we feel like we’re only just getting started.

Performance, Passion and Care define who we are as a company, how we work every day, and the responsibility we feel toward our Associates, our consumers, our business partners and our world.

We are a highly entrepreneurial fast-paced team running a multi-billion Euro business across 60+ countries with the mind-set of a start-up! We are agile, creative, fast-to-market and obsessed with customers and consumers.